A COI request checklist for dedicated accounts
Before a certificate goes out for a dedicated account, collect the exact holder name and address, the limits and wording the contract asks for, and the contract dates. A certificate shows coverage but does not change your policy, so terms like additional insured need an endorsement. Your federal FMCSA filing is separate.
- What to collect
- What a certificate does not do
- FAQ
Dedicated accounts ask for certificates at start, at renewal and when terms change. Here is what to collect first.
What to collect
- Exact holder name and address.
- Required limits for each coverage.
- Wording from the contract: additional insured, waiver of subrogation, primary and noncontributory.
- Contract start and renewal dates.
- Where to send the certificate.
What a certificate does not do
- It does not change the policy. Terms need endorsements.
- It is not your federal filing (49 CFR 387.313T).
- A contract cannot waive federal insurance rules (49 USC 14101(b)).
More: certificates of insurance for mills and plants, insurance terms in dedicated contract carriage, a dedicated contract renewal checklist.
FAQ
Does a certificate make the shipper an additional insured?
No. A certificate shows coverage. Additional insured status comes from an endorsement on the policy.
Is a certificate the same as my FMCSA filing?
No. Federal filings are made with FMCSA on prescribed forms (49 CFR 387.313T).
When should a certificate be reissued?
After any policy renewal or change, and when the contract changes holders or terms.
This guide is general information, not advice on any policy.
Sources
- 49 CFR 387.313T: Forms and procedures (last amended Sep 30, 2019)
- 49 USC 14101: Providing transportation and service (accessed Oct 29, 2026)